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COLLECTED WISDOM™ on Safe Harbor 401k Retirement Plans

As a general rule, 401k plan must satisfy certain non-discrimination requirements. Many small businesses find this hard to do and, as a result, many don't set-up such plans. The Small Business Job Protection Act of 1996 provided 401k plans with alternative, simplified methods of meeting the non-discrimination requirements. 401k plans that adopt one of these alternative methods are referred to as "safe harbor 401k" plans.

Here is information to help you understand Safe Harbor 401k plans.

This archive contains not only the most current material on the topic, but also older items that are still relevant, provide background, perspective or are germane to the topic.

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Safe Harbor 401k Plans: Everything You Need to Know

Abstract: A safe harbor 401k plan is a type of tax-deductible 401k plan that ensures all employees at a company have some set of minimum contributions made to their individual 401k plans, regardless of their title, compensation, or length of service. A major perk of this plan is that it also helps companies pass IRS non-discrimination testing.

Source: Humaninterest.com, August 2018

Everything You Need to Know About Safe Harbor 401ks

Abstract: There are laws. There are regulations. There are a million different ways to design a 401k. You might've heard that Safe Harbor can be a good plan design, but you're probably wondering: what the heck is a Safe Harbor 401k? This article will walk you through everything you need to know to decide if a Safe Harbor 401k is right for your business.

Source: Forusall.com, July 2018

Safe Harbor 401k Plans: Everything You Need to Know

Abstract: A safe harbor 401k plan is a type of tax-deductible 401k match that companies use to help themselves pass IRS non-discrimination testing. Safe harbor plans mean that all eligible employees in the company are entitled to the same match, regardless of their title, compensation, or length of service.

Source: Humaninterest.com, July 2018

What is a Safe Harbor 401k Plan?

Abstract: This article discusses qualifying requirements and the types of employer contributions when designing a Safe Harbor 401k plan.

Source: Boutwellfay.com, June 2018

Safe Harbor 401k Plans Make Sense for Many Businesses

Abstract: According to a 2016 study by SHRM, 68% of 401ks are safe harbor plans. But while the rules are straight forward and the benefits are significant, there are still see many plans which have not yet implemented a safe harbor match of any kind. This article exploreS the requirements and share some examples of safe harbor plans.

Source: Belr.com, February 2018

SEPs vs 401k Safe-Harbor

Abstract: This chart compares a SEP with a safe-harbor 401k plan and is especially important for employers who must cover participants other than just the owners.

Source: Consultrms.com, December 2017

Participant Notice Requirements for Safe Harbor 401k Plans

Abstract: Employers sponsoring Safe Harbor 401k plans must satisfy certain notice requirements. The notice requirements are satisfied if each eligible employee for the plan year is given written notice of the employee's rights and obligations under the plan and the notice satisfies the content and timing requirements.

Source: Qbillc.com, December 2017

Should Your 401k Plan Go Safe Harbor?

Abstract: A plan sponsor must be advised by their third-party administration firm and/or ERISA attorney why a safe harbor plan design might be a good idea. Here are some clues as to when plans need to go this route.

Source: Jdsupra.com, October 2017

Safe Harbor 401k Establishment Deadline Fast Approaching

Abstract: 401k plans can be adopted at any time during the plan year However, a Safe Harbor 401k plan must have at least a 3-month plan year. Therefore, a calendar year Safe Harbor 401k plan must be established by October 1st in order to receive an exemption from the ADP and ACP tests.

Source: Qbillc.com, July 2017

Have a Safe Harbor 401k Plan? Annual Notice Deadline Approaches

Abstract: Plan sponsors of safe harbor 401k plans have many deadlines to keep in mind, one of those being the distribution of the safe harbor notice prior to the beginning of each plan year. The notice must be provided to eligible employees no later than 30 to 90 days prior to the start of the plan year. For calendar year plans, the December 1st deadline for providing the notice is fast approaching.

Source: Icemiller.com, November 2016

Safe Harbor 401k Plans: Answers to Common Questions

Abstract: Safe harbor 401k plans aren't for everybody. They are subject to special contribution and vesting requirements that can make them more expensive for small businesses than a traditional 401k plan. This is a FAQ with some common questions regarding safe harbor 401k plans.

Source: Employeefiduciary.com, June 2016

IRS Expands Ability of Safe Harbor Plan Sponsors to Make Mid-Year Changes

Abstract: The IRS recently issued Notice 2016-16, which provides safe harbor 401k plan sponsors with increased flexibility to make mid-year plan changes. Notice 2016-16 sets forth new rules for when and how safe harbor plan sponsors may amend their plans to make mid-year changes, a process which traditionally has been subject to significant restrictions.

Source: Mwe.com, March 2016

Mid-Year Changes to Safe Harbor Plans and Safe Harbor Notices

Abstract: This notice provides guidance on mid-year changes to a safe harbor plan under §§ 401(k) and 401(m) of the Internal Revenue Code. The notice provides that a midyear change either to a safe harbor plan or to a plan's safe harbor notice does not violate the safe harbor rules merely because it is a mid-year change.

Source: Irs.gov, February 2016

Is There More Than One 401k Safe Harbor Plan Design?

Abstract: One way for a plan to automatically satisfy the nondiscrimination testing rules is by adopting one of three safe harbor plan designs.

Source: Napa-net.org, January 2016

Guide to Safe Harbor Plans -- Compliance Issues

Abstract: Safe Harbor can be a big advantage for plan sponsors. But beware the pitfalls of not following all of the Safe Harbor regulations. Safe Harbor plans still require careful administration to insure that all of the compliance rules are properly followed. Article lists some "trip ups" to avoid.

Source: Benefit-Resources.com, November 2015

Safe Harbor for 2016

Abstract: It's that time of year again -- time to consider whether to start or continue a safe harbor 401k plan for next year. Plan sponsors that make employer contributions can reap additional benefits by using a safe harbor plan design. This article will highlight the rules for safe harbor 401k plans.

Source: Mhco.com, October 2015

Safe Harbor Plan Launch Deadline Closes In

Abstract: A safe harbor plan requires an initial plan year that is at least three full months, making October 1st the effective deadline for creating a new plan in 2015.

Source: Planadviser.com, September 2015

Safe Harbor 401k Establishment Deadlines

Abstract: In general, a safe harbor 401k plan must be adopted before the beginning of the plan year and maintained throughout a full 12-month plan year. However, in the context of the first year that the plan or 401k feature is established, a plan is permitted to have a no shorter than three month plan year for purposes of the safe harbor 401k feature.

Source: Legacyrsllc.com, August 2015

Is It Time to Sail Into a Safe Harbor 401k?

Abstract: The Safe Harbor 401k is increasingly becoming a popular choice among plan sponsors. Learn more about the Safe Harbor 401k plans in this article, and then you can decide if it is time for your company to make the switch.

Source: Tristarpension.com, April 2015

Simple IRA, Simple 401k, Safe Harbor 401k and QACA Chart

Abstract: This chart, prepared by McKay Hochman, compares the features of Simple IRA, Simple 401k, Safe Harbor 401k and Qualified Automatic Contribution Arrangement plans.

Source: Mhco.com, February 2015

Modifications to Safe-Harbor Matching Contribution Requirements Have Taken Effect

Abstract: The modification was enacted to ensure that the requirements that apply to a mid-year reduction or suspension of safe harbor nonelective contributions are not stricter than those applicable to a mid-year reduction or suspension of safe harbor matching contributions. The Final Regulations took effect as of January 1, 2015.

Source: Benefitslawinsider.com, February 2015

Safe Harbor 401k Plans Becoming Mainstream

Abstract: With a clear understanding of how a safe harbor 401k plan works, smaller employers can enjoy the many advantages of adopting a 401k plan, while avoiding many the arduous nondiscrimination requirements.

Source: Linkedin.com, January 2015

Many DC Plan Sponsors Must Annually "Notice" Their Participants

Abstract: Sponsors of DC plans with certain features are required to provide annual notices to participants. Generally, these annual notices are in addition to any initial notices the plan sponsor may be required to provide on or before an employee's eligibility date for the plan feature. This publication provides a summary of the annual notice requirements for those notices, including timing, recipients, contents, and method of delivery.

Source: Prudential.com, September 2014

Limitations on Mid-Plan Year Amendments to Safe Harbor 401k Plans

Abstract: There are currently very few amendments that can confidently be made to a safe harbor 401k without potentially running afoul of this restrictive IRS position. This article briefly discusses the limited, formally documented exceptions to the general "do not amend" rule otherwise espoused by the IRS.

Source: Legacyrsllc.com, September 2014

Safe Harbor 401k Establishment Deadlines 2014

Abstract: Although the greatest burden imposed on a plan sponsor who elects a safe harbor 401k plan design feature is usually perceived to be the funding of the safe harbor contribution, there are many other administrative requirements that must be satisfied in order to qualify for the ADP / ACP exemption. One such requirement relates to the plan year of a safe harbor 401k plan.

Source: Legacyrsllc.com, July 2014

Plan Year Changes to Safe Harbor 401k Plans

Abstract: An employer seeking to reduce or suspend its safe harbor contributions for 2014 should consider doing the following to take advantage of the additional flexibility provided by the final regulations: Determine whether it is operating at an economic loss; review its safe harbor notice for 2014 to determine whether such notice includes the information described above; and, arrange for non-discrimination testing to be performed for the plan year.

Source: Wolffsamson.com, April 2014

The Continuing Evolution of the Safe Harbor 401k Plan

Abstract: The safe harbor 401k plan roared onto the scene in 1998 as a new design that allowed company owners and other highly compensated employees to maximize their salary deferrals even when other employees contributed at relatively low levels. Over the last 16 years, these plans have continued to evolve through a series of new laws and IRS pronouncements. There are certainly many advantages to this design and there are additional restrictions as well.

Source: Pensysinc.com, April 2014

Safe Harbor 401k Plan Plan Notices: Fixes From the IRS

Abstract: The Internal Revenue Services has posted "Fixing Common Plan Mistakes - Failure to Provice a Safe Harbor 401k Notice". Plan sponsors of safe harbor 401k should read this list of common mistakes and the IRS's recommended fixes to help ensure their plans remain in compliance and thereby, maintain their tax qualified status.

Source: Badenrps.com, March 2014

SIMPLE IRAs vs. Safe Harbor 401k Plans: What Are the Differences?

Abstract: Savings Incentive Match Plans for Employees (SIMPLEs) are frequently mentioned as a low cost alternative to 401k Safe Harbor Plans for providing employees the opportunity to save for retirement. This chart compares the differences between SIMPLE IRAs and Safe Harbor 401k Plans.

Source: Consultrms.com, March 2014

You Can't Just Wish Yourself Into Safe Harbor Plan Status

Abstract: Achieving safe harbor status in your 401k plan requires three things. Each of these three steps is required, such that compliance with one or two out of the three does not make a plan a safe harbor plan, but many plan sponsors try to use the "best two out of three" argument in their own defense.

Source: Employeebenefitplanaudit.belfint.com, November 2013

IRS Final Rule Simplifies Requirements to Suspend or Reduce Safe Harbor Contributions Mid-Year

Abstract: The Internal Revenue Service (IRS) issued final rules permitting the mid-year reduction or suspension of safe harbor nonelective contributions 401k's by employers that are operating at an economic loss or satisfy certain notice requirements. The final rules also make conforming changes to regulations addressing the reduction or suspension of safe harbor matching contributions under Section 401(m) of the IRC.

Source: Practicallaw.com, November 2013

Final Regulations Issued on Safe Harbor Contribution Suspension

Abstract: The Treasury Department has issued final regulations regarding the ability to suspend employer contributions to "safe harbor" 401k and 403(b) plans during a plan year. Employers that maintain safe harbor plans should consider revising their safe harbor notices as soon as possible to reflect the new rules. This is particularly time-sensitive for employers that will be distributing 2014 safe harbor plan notices in November 2013.

Source: Ballardspahr.com, November 2013

IRS Will Allow Mid-Year Reductions of Employer 401k Contributions

Abstract: The IRS issued final regulations that permit employers to make midyear reductions or suspensions of safe-harbor matching or nonelective contributions to retirement plans in certain situations.

Source: Journalofaccountancy.com, November 2013

Safe Harbor 401k Plan Design FAQ

Abstract: This FAQ covers five basic design questions on Safe Harbor 401k plans including: Should you design a safe harbor 401k plan with a forfeiture reallocation provision, even though all contributions are 100% vested? What are the requirements for providing a brand-new plan with a safe harbor notice? What about providing that notice to a brand-new employee?

Source: McKay Hochman, October 2013

Safe Harbor 401k Contribution Failure

Abstract: Safe harbor 401k plans have become the fastest growing type of 401k plan. With the growth of safe harbor 401k plans, the IRS has devoted more attention in EPCRS such plans. However, EPCRS has not addressed corrections for some of the important errors that occur in safe harbor 401k plans. For example, EPCRS does not directly address how to correct a failure to timely make a safe harbor contribution. This article discusses the correction for such a failure.

Source: Relius.net, October 2013

Safe Harbor 401k Chart

Abstract: Chart covers some of the basics that an employer needs to know before considering a 401k Safe Harbor Plan. Each employer's goals, plan design, contribution sources and demographics form a unique scenario which the employer will wish to discuss with his or her plan provider before finalizing the decision to make the plan a 401k Safe Harbor Plan.

Source: McKay Hochman, September 2013

Guide to Safe Harbor 401k Plans

Abstract: Safe Harbor 401k Plans are very popular with business owners and plan participants alike. The Safe Harbor 401k provisions have some very big benefits and a few drawbacks. This article outlines the rules for Safe Harbor 401k plans and 403(b) plans to help a business owner decide if this design is right for you.

Source: Benefit-Resources.com, September 2013

October 1 Deadline Approaches for New Safe Harbor 401k Plan

Abstract: Back in the day, calendar year taxpayers could wait until year end to set up a new plan. This is not the case, however, for an employer wanting to set up a new Safe Harbor 401k plan. Timing matters is one theme that consistently runs throughout ERISA, and one of those matters is the October 1 deadline to set up a new Safe Harbor 401k plan.

Source: Retirementplanblog.com, September 2013

Safe Harbor 401k Establishment Deadlines

Abstract: In general, a safe harbor 401k plan must be adopted before the beginning of the plan year and maintained throughout a full 12-month plan year. However, it is possible to establish a calendar year, safe harbor 401k plan as late as October 1st and still obtain the exemption from the ADP and ACP tests in relation to the remainder of the year.

Source: 401khelpcenter.com, August 2013

FAQ on the Automatic Enrollment Safe Harbor 401k

Abstract: This is a ten question FAQ dealing with the requirements for an Automatic Enrollment Safe Harbor plan and other common issues related to these plans.

Source: Mbm-inc.com, July 2013

Plan Correction: Improper Exclusion in a Safe Harbor 401k Plan

Abstract: How does a plan correct the elective deferrals for an employee who is improperly excluded from a safe harbor 401k plan? And other correction methods for a safe harbor 401k plan.

Source: Relius.net, January 2013

Is Your Safe Harbor Plan in Compliance?

Abstract: If your plan provides for one of the safe harbor it is important to ensure that all the related requirements are met to achieve safe harbor status. This article and chart outline the key requirements for each of the safe harbor alternatives. In addition, listed below are some important safe harbor plan watch outs.

Source: ING Qualified Plan Consulting, December 2012

Forfeitures in Safe Harbor Plans

Abstract: The IRS has recently put the use of forfeitures in a safe harbor 401k plan into doubt. This article provides background on the issue, discusses the latest IRS position, and explores options for plan sponsors.

Source: Sungard/Relius, October 2011.

Safe Harbor 401k Plan Design

Abstract: Since the inception of the safe harbor 401k plans in 1999, safe harbor 401k plans have evolved into one of the most popular 401k plan designs. The obvious advantage of the safe harbor 401k plan is the ability to avoid the ADP and ACP tests. This FAQ address several of the questions practitioners frequently encounter in designing safe harbor 401k plans.

Source: Sungard/Relius, August 2011.

Safe Harbor 401k Cross-Tested Plan Design Issues

Abstract: A safe harbor 401k cross-tested plan combines two of the most attractive defined contribution plan designs. The plan design provides (1) enhanced disparity; (2) flexibility; and (3) catch-up contribution potential. Understanding how the safe harbor and cross tested rules interact is essential in designing the combined plan. In this article discusses some of the important issues which affect the plan design.

Source: Sungard/Relius, July 2010.

Good News for Many Safe Harbor 401k Plans

Abstract: A plan which utilizes the nonelective safe harbor contribution (typically a 3% fully vested contribution to all eligible employees) was not permitted to suspend the 3% contribution during the year without terminating the plan. Fortunately the IRS published proposed amendments to certain Treasury Regulations to provide an employer incurring a "substantial business hardship" an alternative to terminating the 401k safe harbor plan.

Source: Mitchell, Williams, Selig, Gates & Woodyard, May 2009.

Detailed Information on Safe Harbor Contributions to 401k Plans

Abstract: A plan sponsor may elect to contribute safe harbor minimum contributions to a 401k and thereby avoid Actual Deferral Percentage (ADP) testing of elective deferral and Roth elective deferral contributions and/or Average Contribution Percentage (ACP) testing of employer matching contributions. This is a seven page detailed overview on Safe Harbor 401k plans.

Source: Lincoln Financial Group, May 2009.

Retirement Plan Comparison Chart - Revised and Updated

Abstract: Popular retirement plan aid that contrasts and compares the features of the following define contribution plans: 401k, Solo 401k, Safe Harbor 401k, SIMPLE 401k, Profit Sharing, SEP IRA, and SIMPLE IRA.

Source: 401khelpcenter.com, January 2008.

Eliminating Safe Harbor Match After Notice is Distributed

Abstract: Treas. Reg. 1.401(k)-3(g) and Treas. Reg. 1.401(m)-3(h) permits a safe harbor matching contribution to be changed or eliminated after the safe harbor notice has been distributed.

Source: 401khelpcenter.com, December 2008.

IRS Notice 2000-3 on Safe Harbor 401k Plans

Abstract: This notice provides additional guidance regarding 401k plans that are intended to satisfy the 401k safe harbors. This guidance responds to comments and suggestions regarding ways to make it easier for employers both to adopt and to administer 401k safe harbor plans. Located on: 401khelpcenter.com, December 2003.

IRS Notice 98-52 on Safe Harbor 401k Plans

Abstract: This notice provides guidance on the design-based alternative or "safe harbor" methods in section 401k(12) and section 401(m)(11) of the Internal Revenue Code for satisfying the section 401k and section 401(m) nondiscrimination tests. Located on: 401khelpcenter.com, December 2003.

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